How to Communicate Effectively during the Sales Process

Sales & Motivation No Comments

In theory sales is pretty simple: communicate the right way with the right people, and you’ll make sales. It’s in practice that most people complicate the issue. So how do you keep it simple?

Assuming you’re selling something where someone has to deal with you for any length of time, in other words, you’re not selling batteries at Walmart, you need to get several points across, one: you care, two: you’re trustworthy, three: you understand their problem, and four: you’re competent and can solve their problem.

That said, effective communication begins with mindset. First, you must be completely sold on and have confidence in your product, your company, and you. Next, you have to have empathy for the people you’re selling to and you must put them first, before your company, your product, the sale, and even before you. If you enter the sales conversation with confidence, caring, and compassion, putting the other person’s needs first, you’re off to a good start.

Next is preparation. You need to know your product, the competition, how to identify the needs, wants, and desires of the prospect, how to present your product solutions, answers to objections, and you must be able to close.

Once you have the proper mindset and are prepared to sell, here are the other communication rules to follow:

Rule 1: Be honest and authentic. 

Rule 2: Agree with people. Never argue or debate. Rarely will you get anywhere by beginning a conversation by disagreeing with someone. When you push back, most people dig their heels in even further. Start by agreeing, let them be right, build some rapport, and then start to shift the conversation.

Rule 3: Listen well. The better you listen, the more people will like you because most of us are not listened to during the day. While we are speaking, the other person is thinking about what they’re going to say. Especially on initial calls, you want to be listening far more than you speak, about 70 to 80% of the time. Take notes if necessary and make sure you actually hear what is being said. Read between the lines and wait five seconds after someone is done talking before you speak.

Rule 4: The most important part of communication is the mindset of the audience. What is going through their brain? What are they thinking? If they think it’s green and you think it’s red, you’d better figure out why they think it’s green and how you may be able to educate them as to why it’s actually red. If you’re going to connect and communicate effectively, you need to be able to see things from their viewpoint.

Rule 5: People listen via their favorite radio station: WIIFM (what’s in it for me). Focus on the other person and what they are interested in. Why should they be listening to you? Why should they care about what you’re saying? Use “you” versus “I” language and ask good questions to find out what’s important to them.

Rule 6: Always speak in benefits. Never give a feature without the resulting benefit. Again, what does the feature mean to them? How does it save them time, money, effort, energy, headaches, or make their life better? 

Rule 7: Be extremely responsive and answer client/prospect communications as quickly as possible. Also answer calls and e-mails at night and on the weekends.

Rule 8: Do what you say you’ll do when you say you’ll do it. Then go one more step and go above and beyond, doing more than you promise.

Rule 9: Everything affects your communication and how people hear you. You will be judged what you wear, how you speak, the car you drive, the pen you use, and everything else that the senses can pick up. 

Rule 10: Make sure your body language, facial expressions, eye movements, tone of voice, and words match the point you’re trying to get across. Most of communication is non-verbal.

Rule 11: Don’t use industry-speak, jargon, acronyms, or words the other person is not familiar with.

Rule 12: Speak intelligently about your product or service. If you don’t know the answer to a question, be honest, and then follow up with an answer as quickly as possible.

Rule 13: Deliver important communication in person and don’t delegate it.

Rule 14: Document communication when necessary.

Rule 15: Be scripted and know exactly what to say in each and every prospect and client situation. Role play and practice your scripts constantly with others and yourself.

Rule 16: In most cases too much communication is better than not enough.

Rule 17: Don’t wait to communicate. When there is a potential issue, the more time passes, the worse the situation usually gets.

Rule 18: Always follow an e-mail with a phone call or text message (whichever medium the person prefers) and sometimes a physical mailing. You can’t assume they saw your e-mail.

Rule 19: Communicate based upon facts, not assumptions. Clear up assumptions by asking questions. An e-mail in all capital letters may mean it’s easier to proof-read e-mails before they go out, not that the person is mad at you.

Rule 20: Communicate based upon facts, not opinions. “It’s cold in the room”, is an opinion. “It’s 65 degrees”, is a fact in that it can be proven to be either true or false. When people start to argue opinions such as religion and politics as facts, that’s when we end up in wars. When someone says, “I can’t sell in my territory because of our pricing structure.” The first question to ask is, “Is that a fact or an opinion?”

Rule 21: No negative talk. Prospects don’t want to hear about bad traffic or the latest bad news on the radio. Keep prospect and customer interactions positive and upbeat. People like to do business with positive people.

John Chapin is a motivational sales speaker and trainer. For his free newsletter, or to have him speak at your next event, go to: www.completeselling.com  John has over 29 years of sales experience as a number one sales rep and is the author of the 2010 sales book of the year: Sales Encyclopedia. You can reprint provided you keep contact information in place. E-mail: johnchapin@completeselling.com.

In theory sales is pretty simple: communicate the right way with the right people, and you’ll make sales. It’s in practice that most people complicate the issue. So how do you keep it simple? Assuming you’re selling something where someone has to deal with you for any length of time, in other words, you’re not […]

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The Next Economic Crisis will Eliminate 85% of Salespeople

Sales & Motivation No Comments

I have a prediction, and I’m pretty good at predictions, from American Pharoah to the Cubs, so here’s my latest: only the top 15% of salespeople will survive the next economic upheaval. Whether it’s a significant stock market correction, a tragic world event, or another financial crisis similar to that of 2008, the next calamity that shakes the economy and causes U.S. companies to tighten their belts once again, will leave 85% of salespeople in its wake. If you’re in the 15%, that’s great news, if you’re in the 85%, it’s a warning and hopefully a wake-up call.

Here’s the logic behind the prediction: The biggest issue I see in the workplace is a lack of accountability. This has been true for decades when it comes to sales teams, Realtors, financial planners, insurance agents, and anyone else whose primary role is to bring dollars into an organization. Many organizations let mediocre and poor salespeople continue to stay on the payroll and take more money out than they bring in while also causing negativity, problems, headaches, and morale issues across the organization. The next economic correction will leave companies unable to continue to support this dead weight. The correction will force them to be hyper sensitive to where they are spending money along with the ROI on that money and, just as with a ship about to go down in a storm, anything not vital to operating or keeping it afloat, will be jettisoned overboard. Couple this with the fact that technology is already rendering mediocre and poor salespeople obsolete and you have a perfect storm which will eliminate most salespeople.

The point of this article is not to be negative, it’s to address reality. We all know the economy, the stock market, real estate, and pretty much everything else, including your waistline, go in cycles and we’ve been riding a pretty good wave for quite a while. We also know that each hiccup in the economy causes further scrutiny of expenses and the bottom line. But whether the next economic storm comes in a week, or five years from now, you want to make sure you fall on the right side of the numbers. In other words, make sure you find yourself in the 15%. After all, even if I’m wrong, the top 15% is the place to be. The 15% is where the money is, it’s where job security is, and it’s where peace of mind is along with all your hopes and dreams. If you’re at the top, you no longer have to dread Monday and sit with a knot in your stomach on Sunday.

So if you’re leading a team of salespeople and you want to protect them, the best way to do it is to make sure they have the one attribute of the top 15%: they earn their keep. They can validate their existence based upon the amount of good business they are bringing in. As a sales leader you need to hire attitude and work ethic and watch activity. Set expectations and hold people accountable to those expectations. Provide sales skills and product training and know how to motivate each individual. Finally, provide a positive environment and give them the tools and support to do their job.

If you’re a salesperson… producer, financial planner, Realtor, or whatever title you hide behind, begin by taking complete responsibility for success or failure. It isn’t the market, your boss, or your pricing structure that determines success, it’s you, specifically your activity, sales skills, and ability to influence others. Also realize that while your employer should train you, most fall short… way short, especially when it comes to sales skills training. Ultimately it’s up to you to develop yourself personally and professionally. The best way to do this is to set personal and professional goals and then get busy achieving them. Start with your income goal for the year and then calculate your daily activity. How many sales do you need to make to hit your goal? How many proposals, how many prospects, and how many calls do you need to make? Next, make that many calls and more. Also, make sure you are sufficiently motivated and educated. You’ve got to use whatever external, intrinsic, and peer motivation you need to in order to do the activities necessary for success. From an education standpoint, you have to be educated on your product, the industry you’re selling to, sales skills, people, and effective communication.

From a personal development standpoint, understand that the better you feel mentally and physically, the better you’ll perform. If you’re not getting enough sleep, not eating right, abusing alcohol or drugs, have physical or mental issues you’re not addressing, hanging out in the wrong places with the wrong people, focusing on the negatives, or otherwise not taking care of yourself, it’s going to affect your sales results, probably significantly.

The message of this article is: be ready for the next correction because it’s coming… sometime. When it happens, organizations will have to run lean. They will no longer be able to afford to carry that a salespeople who are simply along for the ride. There will be a massive thinning of the herd, a survival of the fittest. The salespeople who survive will be the ones who first: are clearly assets versus liabilities and second: able to show that they are far more valuable than the information that is now readily available to prospects and customers via the internet and other sources. Yes, salespeople will still be needed, but only the experts who are out selling. Only those that can separate the valid information from the misinformation, decipher what’s left, and get in front of people and solve their problems.

Yes, this is still the land of opportunity where anyone, regardless of race, gender, or religion, can make it. Whatever issues you have, someone’s had it worse and overcome it. So if you’re in the 15%, keep getting better, and if you’re not, get out of your way and get to work while there’s still time.

John Chapin is a motivational sales speaker and trainer. For his free newsletter, or to have him speak at your next event, go to: www.completeselling.com  John has over 29 years of sales experience as a number one sales rep and is the author of the 2010 sales book of the year: Sales Encyclopedia. You can reprint provided you keep contact information in place. E-mail: johnchapin@completeselling.com.

I have a prediction, and I’m pretty good at predictions, from American Pharoah to the Cubs, so here’s my latest: only the top 15% of salespeople will survive the next economic upheaval. Whether it’s a significant stock market correction, a tragic world event, or another financial crisis similar to that of 2008, the next calamity […]

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Building Your Sales Machine

Sales & Motivation No Comments

The “how-to” behind building a highly-effective, competition-dominating, sales juggernaut is actually fairly simple. What isn’t simple is executing the steps and sticking to the plan. The dedication and resolve necessary to start and complete the process is where the majority of people fail. That said, if you’re ready to skyrocket sales in your organization, here are the steps to get it done.

Step 1: Super-intense Sales Training
The most important tool a salesperson can have in their arsenal is great sales skills. Yet, while most organizations spend tens or even hundreds of thousands of dollars on a new producer, send them to product training, and load them up on technical skills, most balk at investing a fraction of that on the most important training: sales training. Poor sales skills is a key reason why most salespeople end up with mediocre or bad sales results.

When considering how to train your people, let’s start with the gold standard. In the best case your training would look like what my dad got from I.B.M. The first six months were spent at I.B.M.’s main office where new salespeople trained half the time on product and half the time on sales. Everyone was given a sales play book that included all scripts for what to say and how to handle all sales situations. Next, that play book was memorized, practiced, and drilled until they had every single sales situation embedded in their brains. When my dad finally returned from training, he was with his manager and one of the top sales reps out in the field for three more months. They practiced, drilled, and rehearsed everything before, during, and after live calls. Finally, after nine months he was allowed to go on calls by himself.

If you’re like most people reading this, you don’t have the resources of an I.B.M. and you probably can’t invest nine months doing the training mentioned above. In that case, you want to do something similar to what I do when training brand new agents in the insurance industry. The first thing they do is spend two days in one of the top insurance producer schools. When they get back, I give them a play book with reinforcement CDs, all the scripts, and everything else necessary to handle all sales situations and scenarios they’re going to encounter when they’re out prospecting and chasing new business. They memorize these and we practice and role-play. After a very short period of time, once they have the basics down, they start calling on live prospects. They learn most of what they learn by getting their nose bloodied out calling on small accounts.

After weeks of internalizing everything they learned in the first school and from me, I send them to a second school. We follow the same reinforcement process as we did above. Next, I send them to a third school and once again, the process is repeated.

By the time they’ve completed the above process, their sales skills are better than about 97% of the people they are competing against. As a result, because sales skills are the most important skills by far, they are doing a significant amount of business at this point.

Step 2: Activity
Although activity is actually more important than sales skills, it is second in chronological order. Before I send someone out to make calls, I want them to have a general idea of what they’re saying so we train on sales skills first.

Step 2 is all about massive activity and tracking that activity. The insurance agents have a quota for new people they have to attempt to contact every week. At the end of the week I want: the number of new people called on, spoken to, prospects, appointments, follow-up calls on prospects not reached, sales, and several other items.

While the most important tool a salesperson can have is great sales skills, the most important attributes a salesperson can have are: hard-working, persistent, and an ability to persevere. This is all about making a ton of calls and staying after it no matter how badly they get beat up.

Step 3: Continuous practice and reinforcement of sales skills.
Your people have to constantly be reading the scripts, listening to sales CDs in the car, role-playing, and otherwise practicing, drilling and rehearsing everything they’ve learned. As a leader you want to test them by throwing objections and different situations at them along with going on some calls. It’s also important to work on sales skills in sales meetings. 

This also means resending your people to training. An insurance agent will go to each of the producer schools three times the first three years they are working with me. Each time they learn something they missed the first time and the ideas they do remember get further reinforced and improved. Every time they come back there is an instant bump in sales.

Step 4: Continue to improve and innovate.
Once you find what works, don’t rest on your laurels. Continue to look for ways to improve and get better. Look for better ways to compete, better answers to objections, better ways to communicate and build relationships, and in short, more effective and efficient ways to operate.

Step 5: Remove obstacles from the sales process.
Obstacles come in several forms. It can be support people not doing their jobs, inefficient systems or processes, tedious, unnecessary, extra items that you ask your people to do or even having salespeople doing items that support people should be doing. Keep an eye out for anything that seems to be taking your salespeople away from “new business” activities.

Step 6: Remove negativity and slackers from the environment.

The key to all of the above is to develop and follow a proven system that trains and reinforces sales skills and ensures your people are doing tons of the right activities the right way.

John Chapin is a motivational sales speaker and trainer. For his free newsletter, or to have him speak at your next event, go to: www.completeselling.com  John has over 29 years of sales experience as a number one sales rep and is the author of the 2010 sales book of the year: Sales Encyclopedia. You can reprint provided you keep contact information in place. E-mail: johnchapin@completeselling.com.

 

The “how-to” behind building a highly-effective, competition-dominating, sales juggernaut is actually fairly simple. What isn’t simple is executing the steps and sticking to the plan. The dedication and resolve necessary to start and complete the process is where the majority of people fail. That said, if you’re ready to skyrocket sales in your organization, here […]

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Clients for Life: From First Sale to Long-term Relationship

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I’ve had a lot of people ask me about client retention because it’s something I’ve been very successful at over the years. On that note, here’s how I did it from the initial sale all the way through the entire long-term relationship.

Steps to take with the initial sale:

Step 1: Verbally thank the client for his business when you close the sale.

Step 2: Review expectations and what will happen next.
Whatever your particular steps are, go over these steps with the client and let him know how and when he will be kept up to date.

Step 3: Ask the client if he has any final questions, thank him once again for his business, and reiterate when he will next hear from you or someone from your company.

Step 4: Send a handwritten thank-you note the day you get the order. *
Sign the thank-you note in blue ink and include your business card.

Step 5: Introduce other team members they might be working with.

Step 6: Follow up and deliver what you say you’ll deliver.
At a minimum you must deliver what you say you will, when you say you will. Ideally you’ll deliver more than you say you will. Always try to give something extra.

Step 7: Call or stop by in-person before, during, and after initial delivery of the product or service.
It’s particularly important in the beginning of the relationship to communicate often. This may feel like micro-managing and it is. You have to ensure everyone does what they’re supposed to do and everything goes smoothly on this initial sale. It’s best to follow a check-list.

Step 8: Survey the client on how you did.
Do this step in-person or on the phone. What did you do well and what could have been done better?

 

* – Note: Depending upon the size and significance of an order, it may be appropriate to thank a client with more than a thank-you note. You may also do this for more than just the initial order. Here are some various ways to do that:

  • Small gifts: golf balls, nice pens, cups, etc.
  • Gift certificates
  • A gift to one of his favorite charities
  • An investment in client’s business or something else they are involved in
  • Vacations or trips to trade shows and other industry events

 

Next, shift your focus to building a life-long relationship.

 

Step 9: Reach out 18 to 26 times per year.

Reach out in a variety of ways: phone calls, e-mails, regular mail, in-person visits, Fed-Ex, etc.

a) Three contacts: Send out a holiday, birthday, and anniversary card.

In addition to sending out holiday cards, you can send gift baskets, bottles of wine, champagne, and other items to your best clients. Also, Thanksgiving and New Year’s Cards (potential fourth and fifth contacts) stand out because few people send them, but I’d still send a December Holiday Card.

b) Here are some other ways to reach out to clients 18-26 times.

  • Send cards for promotions, new babies, and other celebratory events.
  • Send Get-well cards.
  • Visit clients in the hospital.
  • Send items pertaining to their interests and hobbies such as books and t-shirts.
  • Act on personal information about your clients’ family members and send out notes to acknowledge graduations and similar events.
  • Get your clients on the mailing list for company publications.
  • Develop your own newsletter or monthly article and send it out to your clients.
  • Attend events sponsored by clients.
  • Do business with your client and send them business if possible.
  • Send copies of industry articles that may affect their business or simply be of interest.
  • A good business book or resource
    Note: You are an expert. You are expected to be learning, reading, and passing applicable and valuable information on to your clients and prospects.
  • Send information out on new products.
  • Send promotional items.
  • Donate money to their favorite charities or events they sponsor.
  • Drop by with baseball tickets.
  • Take clients to lunch, dinner, other sporting events, shows, or out to play golf or some other activity.
  • Connect them with other companies, other people they’d like to meet, and other professionals such as lawyers, CPAs, insurance agents, and Realtors, and vendors.
  • Send them potential new employees.
  • Connect on social media. (Use discretion and your best judgment here)

Step 10: Practice these overall client rules:

  • Always make the client your number one priority.
  • Keep communicating. Focus on good, solid communication.
  • Personalize the relationship and always seek to build and strengthen it.
  • Let clients know you appreciate their business and that you don’t take them for granted.
  • Focus completely on the client and how you can help. Always do what’s best for them.
  • Stay on your toes and do what you say you’ll do.
  • Go above and beyond. Deliver more than you say you will.

Note: You don’t need to follow this plan with all your accounts, only with the clients you want to keep. Most likely your largest clients. If you follow the 80/20 Rule, you will be doing this with your top 20% of accounts that give you 80% of your business.

If you care about your clients, treat them right, build strong relationships, and keep them happy, you will rarely have to worry about having enough business. Not only will they stay with you, they will also refer business associates, friends, and family. In addition, if you’re working with happy, life-long customers all day, your work and life will be much more enjoyable.

John Chapin is a motivational sales speaker and trainer. For his free newsletter, or to have him speak at your next event, go to: www.completeselling.com  John has over 29 years of sales experience as a number one sales rep and is the author of the 2010 sales book of the year: Sales Encyclopedia. You can reprint provided you keep contact information in place. E-mail: johnchapin@completeselling.com.

I’ve had a lot of people ask me about client retention because it’s something I’ve been very successful at over the years. On that note, here’s how I did it from the initial sale all the way through the entire long-term relationship. Steps to take with the initial sale: Step 1: Verbally thank the client […]

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The Biggest Mistakes that Salespeople Make

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Mistake #1: Thinking that servicing accounts is more important than selling new ones
I once had a coaching client show me a stack of folders and say, “This is why I can’t be out calling on new clients.” When I asked what had to be done, she picked up the first folder and said, “I’m waiting for a number from the State of Maine on this one.” To which I responded, “Really? A salesperson is sitting in the office waiting for a number from the State of Maine? No one else can handle that?” That is akin to a pilot saying they don’t have time to fly the plane because they are back serving customers drinks.

I’ve heard every excuse for servicing accounts from “they’ll only deal with me”, to “I want to make sure it’s done right.” These are simply excuses to avoid the hard work of going out and making calls. Salespeople are hunters, service people are gathers. Outside of renewals, scheduled service calls, and emergencies, clients should be dealing with CSRs and other support people. Not only are the support people more readily available than the salesperson, who should be out chasing new business, they also handle the day-to-day service items more efficiently and effectively than a salesperson. As an salesperson your job is to sell, not service. If you are hiding behind the excuse that your clients will only deal with you, that’s because you’ve trained them to do that. Time for retraining. If you think you are the only one who can do it, you’re wrong, get over yourself. Any time you are servicing, outside of renewals, scheduled calls, and major issues, you are doing yourself, your company, your client, and your future clients a disservice. It’s what we call a lose/lose/lose/lose. Go sell and stop hiding behind service.

 

Mistake #2: Majoring in minor things and finding other time wasters
I once had a sales manager remark to me, “During the major snow storm last week, when people were confined to their houses, my top salesperson was calling people at home because he had a captive audience. My other salespeople were baking cookies and posting pictures on Facebook.”

This along with chatting with friends and colleagues, checking e-mail more than four times a day, taking ten coffee breaks, and, in general, finding things to do other than calling on prospects and customers, are examples of time wasters. Spending two hours looking up prospect information before you call, servicing clients on routine items as in Mistake #1 above, and spending time practicing your call 400 times before the call, are all examples of majoring in minor things. Your highest priority is to spend time with prospects and “sometimes” your top 20% of customers (again, renewals, scheduled calls, and emergencies). You should be talking to, or on your way to talk to, prospects and customers 80% of the time during prime calling hours.

 

Mistake #3: Focusing on reactive versus proactive marketing
The fastest and best way to build business is by making phone calls and knocking on doors. It is the most effective and only one in which you have almost complete control over. Going to a Chamber of Commerce Event, BNI, or some similar networking event, hoping to get a lead is reactive. In those situations you are relying on others, whose first priority is to get business for themselves, to give you business. Worse yet, hanging out on social media or sending blind, unsolicited e-mails in hopes of getting business.

 

Mistake #4: Not being prepared for and not practicing sales situations
If you are in leadership, I dare you to walk up to one of your salespeople who has been with you a while and say, “What do you say when someone says…” and then give them a common, every-day objection they get like, “they’re not interested?” I promise you that 9 times out of 10 the first verbal sound out of their mouth will be “Ahhhh”. It happens to me all the time. Just last week at a sales meeting at an insurance agency, I turned to an agent who’s been there 17 years and said, “Joe (name changed to protect the guilty), what do you say when someone says I can get my insurance cheaper down the street?” The response? You guessed it, “Ahhhh.” Game over.

You have to be prepared for every sales situation you’re going to encounter and you have to practice ahead of time. Ideally with another human, but if not, with yourself. Each and every answer has to be scripted and committed to memory so that you know it verbatim and can respond immediately in a real-life sales situation.

 

Mistake #5: No goals, no plan, and no clue how much activity has been done, or needs to be done, in order to be successful
Whenever I begin working with someone one of the first questions I ask them is, “How many calls did you make last week on brand-new prospects?” As with the objection above, I am usually met with “Ahhhh.” Usually followed by a guess, like, “Um, I think about 4.” “You think four? Is that number too big to count?” The truth is: they didn’t keep track and it wasn’t four. It may have been two, or even zero. In order to be successful, you have to have annual, monthly, and weekly goals, along with knowing the daily activity necessary to make those goals a reality. Then you have to make the calls.

 

Mistake #6: Giving up too soon
81% of sales are made after the four contact. Roughly 20% of salespeople make it past the fourth contact. Enough said.

 

Mistake #7: Not doing the work necessary
99% of the time a salesperson fails it’s due to a lack of activity. Not making enough calls, to talk to enough people, in order to make enough sales. The other 1% of the time, the salesperson got hit by a bus. Since activity is the primary reason for success or failure, I could have led off with it, but it’s so obvious you probably would have stopped reading.

 

John Chapin is a motivational sales speaker and trainer. For his free newsletter, or to have him speak at your next event, go to: www.completeselling.com John has over 29 years of sales experience as a number one sales rep and is the author of the 2010 sales book of the year: Sales Encyclopedia. You can reprint provided you keep contact information in place. E-mail: johnchapin@completeselling.com.

Mistake #1: Thinking that servicing accounts is more important than selling new ones I once had a coaching client show me a stack of folders and say, “This is why I can’t be out calling on new clients.” When I asked what had to be done, she picked up the first folder and said, “I’m […]

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A Day in the Life of a Successful Salesperson

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Over the years people have asked me if I have daily rituals, habits, or a schedule I follow. While it’s varied a bit over the years, and I’ve tweaked it here and there, here’s my current daily schedule, and pretty much what I recommend for salespeople, entrepreneurs, and business owners… By the way, this tends to be my schedule every day as almost every day is a work day for me. J

Schedule of a Successful Salesperson, Business Owner, or Entrepreneur

6:00 a.m. – Wake up, take ½ a caffeine pill (100 mgs) with an 8 ounce glass of water. Next, think of three things I’m grateful for to get my head on straight and focus on positive thoughts. Get up, get on the floor and do 150 to 200 ab crunches. Grab my phone, run down stairs, get an 8 ½ x 11 sheet of paper out of my copy machine and write my biggest personal or professional issue at the top. 150 to 200 more crunches and drink another glass of water. Sit with my sheet of paper and work for 15 minutes coming up with 20 or more solutions to my biggest problem or issue. 150 to 200 more crunches.

Read, listen to, or watch either something positive, something about business, or something sales related for at least 30 minutes. Often it will be a combination. Review and write out my major goals and go over the major items (usually about 6) that I need to get accomplished during the day. 150 to 200 more crunches.

Run or bike for 25 minutes.

Some people also meditate for 10 to 20 minutes every morning which is a good idea for most, I just haven’t found it all that helpful.

Note: It is a good idea to get up at the same time every day, even on the weekends.

7:15 a.m. – Eat breakfast. For me this is usually oatmeal, a protein shake, and a couple chicken cutlets. Next, mentally rehearse and picture a positive outcome to all upcoming calls and meetings. Shower and get dressed. I also use positive affirmations while showering and dressing to further increase enthusiasm to tackle the upcoming day.

8:00 a.m. – Check e-mail, voicemail, and prepare for the first calls of the day.

8:10 a.m. – The selling day begins. It is time to be in front of the customer or prospect, or on the phone with them. If there are any “unpleasant” tasks to be handled, such as breaking bad news to a client, handle these first and get them out of the way. From 8:10 until about 11:45, spend time on time-critical, client-related tasks, such as prospecting, presenting, and closing.

11:45 a.m. – Check for messages, return any calls, e-mails, or other communications that need to be taken care of.

Noon – A light lunch usually consisting of chicken and rice, a salad, and water. Protein is good here and don’t go too heavy on the carbs. Overall this should be an average meal. You don’t want to go to an all-you-can-eat buffet, as you’ll be dozing off at 2 p.m. or sooner.

12:30 p.m. – Back to prospect/client time-critical tasks.

4:45 p.m. – Check for messages, return calls, e-mails, or other communications that need to be taken care of. General wrap-up of the client-related, time-sensitive tasks of the day and a positive and objective review of the day’s events.

5:30 p.m. into evening – Exercise, a good dinner, relaxation with the family.

An hour or so before bed, work on non-time-critical tasks such as paperwork and follow up on e-mails, communications, proposals, etc. Read motivational or sales-related material, do some mental exercises such as positive affirmations, plan the following day, and check messages one more time.

Note: If you are just starting out in sales or business, your day may start earlier and end later. When I was starting out at 21 years old, it was not uncommon for me to be in the office at 7 a.m. and leave after 9 p.m. Monday through Thursday. Friday was usually 7 to 5. I was also working for 4 hours or so on Saturday and a couple of hours on Sunday. The bottom line: you know what kind of effort you need to put in and what needs to be done. Work the hours to get it done.

The keys to designing your day are:

  • Planning: Have a plan and stick to it.
  • Organizing: Knowing what you’re doing and when while ensuring you have everything at your disposal to get it done.
  • Time management: Getting your most important tasks done and not giving in to distractions. Your most important items are: prospecting, presenting, and closing along with perhaps 3 or 4 other important tasks that need to get done.

Finally, stay positive, work hard and smart, and concentrate on results, not on being busy. Your goal is to develop habits and rituals that lead to success. You do this with a set, daily schedule in which you run your business like a finely tuned military organization.

John Chapin is a motivational sales speaker and trainer. For his free newsletter, or to have him speak at your next event, go to: www.completeselling.com John has over 29 years of sales experience as a number one sales rep and is the author of the 2010 sales book of the year: Sales Encyclopedia. You can reprint provided you keep contact information in place. E-mail: johnchapin@completeselling.com.

Over the years people have asked me if I have daily rituals, habits, or a schedule I follow. While it’s varied a bit over the years, and I’ve tweaked it here and there, here’s my current daily schedule, and pretty much what I recommend for salespeople, entrepreneurs, and business owners… By the way, this tends […]

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How to Get and Stay Motivated when Selling

Sales & Motivation No Comments

Sales is a profession that requires you to be “up” and motivated most of the time. It is also a profession in which you can get knocked down very quickly from the amount of rejection that’s required for success. As a result, one of the biggest questions I get from salespeople is: “How do I get and stay motivated?” Here’s my answer.

4 Paths to Motivation

There are only four forms of motivation. They are: external negative, external positive, intrinsic, and peer motivation.

Motivation Source #1: External Negative
Or as my first manager used to say, “If I put a gun to your head you’d do business.” This is a negative consequence or penalty for not doing something. This was third place in Glengarry Glen Ross, or as Alec Baldwin’s character said in the movie, “Third prize: You’re fired!” This motivation is all about accountability and consequences.

When motivating others a sales manager usually starts with a probation period followed by loss of one’s job for failing to do the necessary work or make quota.

When motivating oneself, the most effective form is usually a financial penalty. For example, when putting off some scary calls to big prospects, I finally told a friend that if I didn’t make the calls in the next 30 days, I owed her $1000. By the way, I made the calls on day 29. Yes, sometimes I struggle with this stuff too.

 

Motivation Source #2: External Positive
External positive was first and second place in the Glengarry Contest: “First prize: a brand new Cadillac. Second prize: this fine set of steak knives.” This is a reward for work done or a goal achieved. This is not as powerful as the first motivator as generally we respond more to pain, but is still a way to get leverage on ourselves and others.

To motivate others this could be $100 for the person who makes the most calls in the next hour or a limo lunch for whoever closes the most business this week.

To motivate ourselves this can be dinner at our favorite restaurant, a dream vacation, or some other indulgence upon the completion of a goal.

 

Motivation Source #3: Intrinsic
This is the most powerful motivation among high-achievers. This form has the most potential power and, if strong enough, can be used all by itself. This is the “personal WHY”. In other words, what are the personal reasons you need to be successful?

To motivate yourself, decide what you really want out of life. What do you want your life to ultimately look like? What do you want for your family and your kids? What do you want to do and be? If you had no limitations on time or money, how would your life be different? What will your perfect day look like 20 years from now? What drives you? Is it your dream lifestyle, taking care of your kids and future generations, to leave a lasting legacy, a combination?

To motivate others, help them find their WHY. Where do they want to be in their career 5, 10, or 20 years from now? Ask them: If they had no limits on time or money, what would they have and do with their life? What is their endgame? Do they want to retire and to where?

 

Motivation Source #4: Peer
This is who you spend your time with personally and professionally. People usually rise to, but rarely above their peer group. “Birds of a feather do flock together.” This also relates to your environment. If you have an office of negative people in which no one is held accountable, any success will be fleeting or completely non-existent.

To motivate others provide a work environment that is positive and professional and one in which people are held accountable. Have them look at the people they hang out with. Aaron Hernandez and Tom Brady have/had different peer groups.

To motivate yourself means hanging out with positive people who have goals and are achieving big things. It also means getting rid of negative people and negativity in general.

 

Some Other Ways to Motivate Yourself

  • Write out your goals in the morning and at night and have them in front of you during the day.
  • Create a vision (dream) board.
  • You can’t watch the news and be positive. Keep negatives out and put in plenty of positives through books, thoughts, images, and inspirational and motivational ideas.
  • Have rituals and routines in place to create self-discipline.
  • Announce goals to friends, family, and in public forums, and have people hold you accountable.
  • Have a coach, mentor, or mastermind group hold you accountable to your goals and dreams.
  • Accept that there will be problems and see them as challenges.
  • Have a support system in place, people who are positive and up-beat and will help you turn around a tough day.
  • Take 100% responsibility for your life. Where you end up will come down to you and what you do, not the economy, the job market, who’s president, or anything else.
  • Realize that doing what you need to do is ultimately a question of character and integrity.
  • Who wins when you win and loses when you win? Who is for you and against you? Make sure the right people win.
  • Every call gets you closer to a sale. If a sale is $1000 and you have to make 100 calls, each call is worth $10 regardless of what happens.
  • If it will ultimately take 10,000 hours of work for success, every hour you put in gets you closer.
  • Every day you either grow or die based upon the effort you put in. Chose to grow today.
  • The quickest way to motivation, self-esteem, and self-confidence is to get the job done, especially when it’s hard or you don’t feel like it.
  • Get comfortable being uncomfortable and face and conquer fears. Do something that scares you every day.
  • Your legacy, your future, and the future of those closest to you, are all at stake every day. What’s required is that you do what has to be done and push and stretch yourself to your potential.

 

Realize that you won’t always be motivated. That’s why it’s important to form good habits through self-discipline. If you have an ingrained habit of making all your prospecting calls every day from 9 to noon, then on the day you feel a little down, that habit will help carry you through.

Also, whether or not you are motivated, you have a job to do and promises and obligations to live up to. You have to find a way to get the job done. In life there are things we don’t want to do that we have to do anyway. If you simply put in the hours, make the calls, and do the necessary activity, you will be successful. If you don’t, you won’t.

John Chapin is a motivational sales speaker and trainer. For his free newsletter, or to have him speak at your next event, go to: www.completeselling.com John has over 29 years of sales experience as a number one sales rep and is the author of the 2010 sales book of the year: Sales Encyclopedia. You can reprint provided you keep contact information in place. E-mail: johnchapin@completeselling.com.

Sales is a profession that requires you to be “up” and motivated most of the time. It is also a profession in which you can get knocked down very quickly from the amount of rejection that’s required for success. As a result, one of the biggest questions I get from salespeople is: “How do I […]

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The Top Rules of the Most Successful Salespeople

Sales & Motivation No Comments

What follows is a list of most important rules followed by the top 1% of salespeople. Burn these into your brain by reading them every morning when you first wake up and right before you go to bed for the next 30 days. After that read them once a week.

Rule 1: My most important result is to sell.

Rule 2: My most important activity is to talk to as many potential prospects as possible. This is my main focus every day and I don’t let anything distract me from this most important task.

Rule 3: I am in the people business first and foremost. I build solid, long-term relationships.

Rule 4: I am a team player and play well with others.

Rule 5: I have a great attitude, am self-disciplined, and am the hardest worker in the workplace.

Rule 6: I show up early, leave late, and work nights and weekends.

Rule 7: I persevere and persist. I refuse to quit until I win.

Rule 8: I am thick-skinned and don’t take things personally.

Rule 9: I always smile no matter what gets thrown at me.

Rule 10: I am extremely responsive and answer client/prospect communications as quickly as possible. I also answer calls and e-mails at night and on the weekends.

Rule 11: I am self-motivated. I know WHY I do what I do. I am also self-disciplined so that when motivation wanes, I still do what I need to do even though I may not feel like it.

Rule 12: I push myself harder than anyone else can possibly push me.

Rule 13: I am always learning and getting better professionally and personally. I read books, listen to CDs, watch DVDs and videos, follow industry publications, go to workshops and seminars, and invest in learning.

Rule 14: I take 100% responsibility for my failure and success. I am my greatest enemy or ally. The only one in my way is me.

Rule 15: I understand there are no excuses. Someone has had it worse and overcome it.

Rule 16: I face my fears and push out of my comfort zone. I make the tough calls and do something that scares me every day.

Rule 17: I know my numbers and my daily activity. I know what I have to do every day to hit my weekly, monthly, and annual goals.

Rule 18: I listen 70 to 80% of the time. When I do talk it is usually to ask good questions.

Rule 19: I am great at finding problems and never propose a solution until I know the problem(s).

Rule 20: I always do what’s best for the client and put their needs first.

Rule 21: I realize that the first sale is to myself. I believe my company and my product are the best.

Rule 22: I dress well and am neatly groomed. I realize that a good handshake, polished shoes, speaking professionally and intelligently, and having a clean, crisp image are essential.

Rule 23: I understand that my quality of life comes down to who I associate with and what I put in my brain. I put positive thoughts and ideas in my head and only hang out with positive people. I stay away from negatives and negative people. I also only listen to top salespeople and business people.

Rule 24: I jump right to the next call after I make a sale and don’t take a break because I know there is power in momentum.

Rule 25: I am scripted and know exactly what to say in each and every prospect and client situation.

Rule 26: I am over prepared for any and all sales situations.

Rule 27: I role play and practice constantly with others and myself.

Rule 28: I make one more call and do one more thing before knocking off for the day.

Rule 29: I delegate as many non-sales tasks as I can.

Rule 30: I time block my schedule and do my best to only work on one thing at a time.

Rule 31: I outwork, out-relationship, and out-sell the competition. I am more committed. I take better care of our clients than the competition because I care more.

Rule 32: I do what I say I’ll do when I say I’ll do it and I always go above and beyond and do more than the client expects.

Rule 33: I do my job and hold myself accountable to the highest professional and ethical standards. I am a person of integrity and character. I am always professional, respectful, and honest.

Rule 34: I focus on agreeing with people as much as possible.

Rule 35: I know I will have difficult days but refuse to complain or quit.

Rule 36: I understand that most worthwhile undertakings usually take far more effort than estimated. I am prepared to do whatever amount of work is necessary to make my dreams come true.

John Chapin is a sales and motivational speaker and trainer. For his free newsletter, or if you would like him to speak at your next event, go to: www.completeselling.com John has over 29 years of sales experience as a number one sales rep and is the author of the 2010 sales book of the year: Sales Encyclopedia. For permission to reprint, e-mail: johnchapin@completeselling.com.

What follows is a list of most important rules followed by the top 1% of salespeople. Burn these into your brain by reading them every morning when you first wake up and right before you go to bed for the next 30 days. After that read them once a week. Rule 1: My most important […]

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